Managing the Program Calendar

If the calculated presumptive date needs to be adjusted (e.g. school holiday, snow day, etc.), follow the steps below to do so. This process will adjust the presumptive exit dates for all students currently in placement. 

Setting School Year Start & End Dates

(Step 1) Access your student referral dashboard (for in-house programs, click on "Referrals created by another LEA and sent to your in-house program"). From this page, you will see a reminder "You need to set the school year begin and end dates for this school year. Click here to see those dates." Click on the last sentence (in blue) to adjust the dates.

(Step 2) In the box that opens, use the calendar tools to set the begin and end dates for the current school year. When you are finished, click the button labeled "Save School Year Begin and End Dates."

After the dates have been saved, the School Year End Date can be edited from the Manage Calendar page (see below for directions on how to access). Select the "Edit" button next to the school year end date to make changes.

(Step 2) The box on this page will always show the begin and end dates you entered for your calendar. Select the button labeled "Click here to add another off day to your program's calendar" to add days off. Any days off already scheduled will show underneath this button.

(Step 3) Using the box that appears after clicking the button, you will add a new day off. First, use the calendar tool to select the day off (letter A in the image below). Next, use the drop-down menu below the calendar to select the reason for the day off (letter B in the image below). When the date and reason have been selected, click the Continue button (letter C in the image below).

(Step 4) Every student whose Presumptive Exit Date will be adjusted will show in a list. From this point, you can either choose the button "No, Cancel and start over" (letter A in the image below) to cancel the process or the button "Yes, Add new off day and update the P.E.D. of these referrals" (letter B in the image below). 

(Step 5) Once the off day has been added, you can choose to add another off day by clicking "Click here if you need to add another off day" (letter A in the image below) or go back to the referrals dashboard by clicking "Click here to go back to the referral dashboard" (letter B in the image below).

(Step 6) All days off will be shown in a table on the Manage Calendar page. To remove a day off, select the Delete button on the row for that date. A popup will appear to confirm or cancel the deletion.