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When a student has met their required behavioral goal(s) related to the reason for placement, follow the steps below to transition/exit the student out of AEDY and return the referral to the Sending LEA for closure.
(Step 1) Select the "Ready to be Exited" button below the FPR upload (letter B in the image below).
(Step 2) A textbox should appear just below the button "Ready to be Exited." In this box, enter the *date the student will begin their exit/transition* from the program and select the green "Begin Exit Process" button just below.
(Step 3) Completing the steps above will change the screen to include a confirmation button at the top of the Placement screen. Click the button "Student Ready To Be Exited" at the top of the page (letter A in the image below) to make this confirmation. After you have clicked the button, a green check mark will show on the screen.
Next, complete the survey questions:
Use the radio buttons to indicate if the student improved their GPA during placement (letter B in the image above).
If you answer yes to the GPA question, use the check boxes to mark how the student's summary grades are determined (letter C in the image above).
Complete the survey by clicking the "Save Survey Information" button at the bottom of the survey box.
(Step 4) Use the navigation bar on the left of the screen to navigate to the "Assessments & Goals" page.
(Step 5) Check which behavioral goals the student achieved during placement. As best practice, check the box marked "other" and type the student's individualized goals in the text box provided.
On the second half of the screen, list each assessment administered to the student while in placement and mark the Yes/No radio button for each based on whether the student showed improvement on the assessment. *Do not leave this section blank.*
Q: What if the student is no longer in placement but did not meet their behavioral goals?
A: In cases where the student has been moved out of AEDY placement for other reasons (e.g. moved, etc.), mark the "other" check box and provide an explanation in the text box below.
(Step 6) Use the navigation panel on the left side of the screen to go to the student's Demographics page. Then click on "Transition Student Back to LEA Setting" at the bottom of the same panel.
Do not complete this step and step 7 until after the exit/transition period is complete as the referral will no longer be accessible for editing at that time.
(Step 7) From this screen, use the check boxes to mark to whom from the sending LEA the informational email should be sent about the student's change in status. Use the text boxes to add additional email addresses which will receive the status change email.
When these fields are complete, click the button "Transition Student/Referral Back to LEA" at the bottom of the screen.
After this button is clicked, the student's status will change to "Transitioning Back to LEA" or "Post-Placement" until the LEA closes the referral for the returning student. The referral can be edited by ONLY the sending LEA after this change is made.
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