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If the calculated presumptive date needs to be adjusted (e.g. school holiday, snow day, etc.), follow the steps below to do so. This process will adjust the presumptive exit dates for all students currently in placement.
Once dates have been marked in the calendar as days off, this cannot be undone. We recommend marking unscheduled vacation days as they occur in case your calendar is adjusted (e.g. due to weather closures).
Downloadable pdfs for setting the school year calendar and managing days off are available by selecting the buttons below.
Looking to make corrections for the summer break? Follow the instructions found here: Adjusting Presumptive Exit Dates to Account for the Summer Break.
Setting School Year Start & End Dates
Setting School Year Start & End Dates
(Step 1) Access your student referral dashboard (for in-house programs, click on "Referrals created by another LEA and sent to your in-house program"). From this page, you will see a reminder "You need to set the school year begin and end dates for this school year. Click here to see those dates." Click on the last sentence (in blue) to adjust the dates.
(Step 2) In the box that opens, use the calendar tools to set the begin and end dates for the current school year. When you are finished, click the button labeled "Save School Year Begin and End Dates."
You will see the confirmation message "Begin and End dates have been successfully saved." Click the OK button to continue.
Adding Days Off
Adding Days Off
(Step 1) Now that the begin and end dates have been set, you can manage the calendar for all of your students' presumptive exit dates at once. From the referral dashboard, click the "Manage calendar" button on the left side of the screen.
(Step 2) The box on this page will always show the begin and end dates you entered for your calendar. Select the button labeled "Click here to add another off day to your program's calendar" to add days off. Any days off already scheduled will show underneath this button.
(Step 3) Using the box that appears after clicking the button, you will add a new day off. First, use the calendar tool to select the day off (letter A in the image below). Next, use the drop-down menu below the calendar to select the reason for the day off (letter B in the image below). When the date and reason have been selected, click the Continue button (letter C in the image below).
(Step 4) Every student whose Presumptive Exit Date will be adjusted will show in a list. From this point, you can either choose the button "No, Cancel and start over" (letter A in the image below) to cancel the process or the button "Yes, Add new off day and update the P.E.D. of these referrals" (letter B in the image below). Once a off day has been set it cannot be undone.
(Step 5) Once the off day has been added, you can choose to add another off day by clicking "Click here if you need to add another off day" (letter A in the image below) or go back to the referrals dashboard by clicking "Click here to go back to the referral dashboard" (letter B in the image below).
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