In-House AEDY Programs: COMPLETE NOW
At the end of each school year, In-House AEDY Programs should complete the following items:
Item
Due Date
Support & Resources
Complete an End of Year Roster check; indicate which students will remain in AEDY placement at the beginning of the 23-24 school year.
Last day of school 2023
Video below & the page Completing an End of Year Roster Check.
Conduct and participate in all formal periodic review meetings for students currently in placement. Upload documentation for all FPRs to Leader Services.
Last day of school 2023
The AEDY program is responsible for uploading this documentation. The sending LEA only needs to participate. See the video below and the module A Comprehensive Look at the Formal Periodic Review for more information.
Update student referral statuses so all are accurate.
Last day of school 2023
Video below & see the page Completing a Roster Check during the School Year for information on how to update referral statuses.
Complete the End of Year Reporting Process (Safe Schools requirement)
June 30, 2023
See the page End of Year Reporting for step-by-step instructions on how to complete this process. Contact your PaTTAN AEDY team point of contact for additional support if needed.
Importantly, all dates provided through end of year reporting should match those from your LEA's child accounting.
Renew your In-House Program Application
Applications expire June 30, 2023
See the module on In-House Program Applications for step-by-step instructions on how to complete this process. Contact your PaTTAN AEDY team point of contact for additional support if needed.
This renewal will be valid for the 2023-2025 application cycle.
Frequently Asked Questions
Q: Should we wait for the school year to end before completing these tasks?
A: No - these items must be completed prior to the listed deadlines in the checklist. You do not need to wait to begin work nor to turn them in.
Q: How can I confirm that the student's referral was Closed?
A: You can view all closed student referrals from the CLOSED Referrals page. See the instructions at the bottom of the page for how to access it.
Q: If a student referral is marked as closed and the student is being referred to AEDY again, can I re-open the closed referral?
A: No. A new referral must be completed every time a student is referred to an AEDY program. This is inclusive of secondary incidents. See a description of what to do for secondary incident placements here.
Completing an End of Year Roster Check
If a student will remain or be placed in AEDY in the fall, the "On hold" box on the left must be checked next to their name.
Click the button below for additional support on the FPR.
End of Year Formal Periodic Reviews
When a student referral is CLOSED, it will be moved to the box "Closed referrals." If the referral is appearing anywhere else, is it not CLOSED.
View Closed Student Referrals
The Closed referrals page was added during the week of July 20, 2020 and is only available to Sending LEAs and In-House programs. Follow the steps below to access it.
(Step 1) From your LEA or In-House Dashboard, select "Referrals Created by your LEA."
(Step 2) There is a box on the far right labeled "Closed Referrals." Click on the blue "Closed" text in this box to view a list of all closed student referrals.
(Step 3) View any closed student referral by clicking on the blue "View Closed Referral" text in the row for any student on the list. Because the referral is closed, you will not be able to make any changes.
