At the end of each school year, sending LEAs should complete the following items:


Due Date

Support & Resources

Complete an End of Year Roster check; indicate which students will remain in AEDY placement at the beginning of the 24-25 school year.

Last day of school 2024

Participate in all formal periodic review meetings for students currently in placement.

Last day of school 2024

The AEDY program is responsible for uploading this documentation. The sending LEA only needs to participate. See the video below and the module A Comprehensive Look at the Formal Periodic Review for more information.

Update student referral statuses so all are accurate.

Last day of school 2024

Video below & see the page Completing a Roster Check during the School Year for information on how to update referral statuses.

Complete the End of Year Reporting Process (Safe Schools requirement)

June 30, 2024

See the page End of Year Reporting for step-by-step instructions on how to complete this process. Contact your PaTTAN AEDY team point of contact for additional support if needed.

Importantly, all dates provided through end of year reporting should match those from your LEA's child accounting.

Update your Sending LEA Application

--> verify all contact information is correct for the coming school year

Last day of school 2024

See the module on Sending LEA Applications for step-by-step instructions on how to complete this process. Contact your PaTTAN AEDY team point of contact for additional support if needed.

The current application is valid for the 2023-2025 application cycle.

Frequently Asked Questions

Q: Should we wait for the school year to end before completing these tasks?

A: No - these items must be completed prior to the listed deadlines in the checklist. You do not need to wait to begin work nor to turn them in.

Q: How can I confirm that the student's referral was Closed?

A: You can view all closed student referrals from the CLOSED Referrals page. See the instructions at the bottom of the page for how to access it.

Q: If a student referral is marked as closed and the student is being referred to AEDY again, can I re-open the closed referral?

A: No. A new referral must be completed every time a student is referred to an AEDY program. This is inclusive of secondary incidents. See a description of what to do for secondary incident placements here.

Completing an End of Year Roster Check

Also see written instructions on this page.

If a student will remain or be placed in AEDY in the fall, the "On hold" box on the left must be checked next to their name.

Click the button below for additional support on the FPR.

End of Year Formal Periodic Reviews

When a student referral is CLOSED, it will be moved to the box "Closed referrals." If the referral is appearing anywhere else, is it not CLOSED.

View Closed Student Referrals

The Closed referrals page was added during the week of July 20, 2020 and is only available to Sending LEAs and In-House programs. Follow the steps below to access it.

(Step 1) From your LEA or In-House Dashboard, select "Referrals Created by your LEA."

LEA dashboard with a red box around the text "referrals created by your LEA."

(Step 2) There is a box on the far right labeled "Closed Referrals." Click on the blue "Closed" text in this box to view a list of all closed student referrals.

All referral buckets with a red box around the Closed referrals.

(Step 3) View any closed student referral by clicking on the blue "View Closed Referral" text in the row for any student on the list. Because the referral is closed, you will not be able to make any changes.

Table of closed referrals with a red box around the right column "view closed referral."