Embedded Files
At the end of each school year, sending LEAs should complete the following items:
Item
Due Date
Support & Resources
Complete an End of Year Roster check; confirm which students will remain in AEDY placement at the beginning of the 25-26 school year and close other referrals.
Last day of school 2025
See the Roster Checks page.
Participate in any remaining formal periodic review meetings due before the end of the school year for students currently in placement.
Last day of school 2025
The AEDY program is responsible for uploading this documentation. The sending LEA only needs to participate. See the module The Formal Periodic Review for more information.
Update student referral statuses so all are accurate.
Last day of school 2025
See the Roster Checks page for information on how to update referral statuses.
Complete the End of Year Reporting Process
June 30, 2025
See the page End of Year Reporting for step-by-step instructions on how to complete this process. Contact your PaTTAN AEDY team point of contact for additional support if needed.
Importantly, all dates provided through end of year reporting should match those from your LEA's child accounting.
Renew your Sending LEA Application
Current applications expire on June 30, 2025.
Renewed applications must be approved prior to seating students next school year. This can take several weeks.
See the module on Sending LEA Applications for step-by-step instructions on how to complete this process. Contact your PaTTAN AEDY team point of contact for additional support if needed.
Renewed applications will be valid for the 2025-2027 application cycle.
Frequently Asked Questions
Frequently Asked Questions
Q: Should we wait for the school year to end before completing these tasks?
A: These items must be completed prior to the listed deadlines in the checklist. Filing the End of Year report should, however, wait until all referral decisions have been made through the end of the school year (i.e. all In Placement referrals are students who will start the next school year in AEDY, students returning to general education in the fall have CLOSED referrals, etc.)
Q: How can I confirm that the student's referral was Closed?
A: You can view all closed student referrals from the CLOSED Referrals page. See the instructions at the bottom of the page for how to access it.
Q: If a student referral is marked as closed and the student is being referred to AEDY again, can I re-open the closed referral?
A: No. A new referral must be completed every time a student is referred to an AEDY program. This is inclusive of secondary incidents. See a description of what to do for secondary incident placements here.
View Closed Student Referrals
View Closed Student Referrals
The Closed referrals page was added during the week of July 20, 2020 and is only available to Sending LEAs and In-House programs. Follow the steps below to access it.
(Step 1) From your LEA or In-House Dashboard, select "Referrals Created by your LEA."
(Step 2) There is a box on the far right labeled "Closed Referrals." Click on the blue "Closed" text in this box to view a list of all closed student referrals.
(Step 3) View any closed student referral by clicking on the blue "View Closed Referral" text in the row for any student on the list. Because the referral is closed, you will not be able to make any changes.
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