Interviews
Interviews are conducted as part of the AEDY Cyclical Monitoring process. This includes interviews of AEDY Program staff as well as students seated during the week of monitoring and their parents/guardians.
To complete the required uploads in Leader Services, provide the following:
Upload document providing contact information (phone number and email address) for ALL staff employed by the program and parents/families of students currently in placement, inclusive of:
Program directors
Counselors and/or therapists
Regular education teachers
Special education teachers
English Learner teachers
Support staff
Outside contracted staff
All additional staff members
Parents/family of students currently in placement (if this information is different from the information on the student referral demographic page, also update the demographic page with the Leader Services system).
Upload documentation providing staff schedules
Provide parent and family one-page interview flyer to family members of all students current seated in the program (available below in English and Spanish)
Complete the Demographic Information survey
Complete the Program Director Interview
Provide link to interview and position-unique access code to all staff members and students:
Counselors
Regular education teachers
Special education teachers
English Learner teachers
All additional staff members ("Additional Interview)
Students currently in placement
Additional information on where to upload documents, how to provide the correct codes, and track staff interview completion is available on the next page of this module.
Resources for Interviews
Note: This video series was originally created for use in Schoology. While the video mentions Schoology, everything is now publicly available in the Monitoring module here on the website.
Video Transcript
Interviews are part of the monitoring process and include the program director(s), counselor(s), regular education teacher(s), special education teacher(s), ESL teacher(s), all other staff as well as students seated during the week of monitoring and their parents/guardians.
All interviews are to be completed online and are confidential. The program administrator should send the link and unique code to complete the correct interview to all students and staff. We recommend that the staff and student interview information be sent out about one month prior to the week of monitoring. Consider student presumptive exit dates when determining which students need to complete the interviews. Your chairperson will further clarify this process during the pre-monitoring preparation meeting.
The interview for parents/guardians is also completed online through a single link. Parents/guardians need only be sent the link to the interview - no code is needed. A single page flyer which includes a short link and QR code is available in this [module] in English and Spanish. The online interview is also available in both English and Spanish. Paper copies and/or additional languages may be provided by the AEDY program to parents/guardians who need them.
If any follow up is needed, members of the PDE/PaTTAN AEDY Team will contact the individual to discuss their interview over the phone. Be sure to provide the PDE/PaTTAN AEDY Team with up to date contact information for all staff. Upload a staff contact sheet and staff schedules which include class periods and free time to the Interviews page in Leader Services to provide this information.