Sending LEA Responsibilities
Sending LEAs are ultimately responsible for all of their students seated in AEDY programs and are an integral part of the monitoring process as a result. The AEDY Cyclical Monitoring process focuses heavily on the policies, procedures, and practices of the AEDY Program, providing an opportunity for Sending LEAs to become more familiar with the operations of their AEDY Program(s). This page outlines the expectations for Sending LEAs to participate in the Cyclical Monitoring process.
Sending LEA Tasks to Complete
Sending LEAs must do the following prior to the week of monitoring (no later than two weeks prior to the week of):
Complete the Sending LEA Survey in Leader Services (instructions below)
Provide any additional necessary student documentation for upload in Leader Services (provide documents directly to the AEDY Program)
A full list of documents you may be asked to provide is available on the Student File Reviews page
❗ Do NOT upload these files into the student referral(s). Instead, provide them directly to the AEDY program for upload in a separate part of the Leader Services system.
Sending LEAs are also expected to participate in the pre-monitoring preparation meeting, administrative interview, and the Corrective Action meeting as well as jointly resolve any issued individual student corrective action - ICAPs - in cooperation with the AEDY Program. Sending LEAs may also be issued Corrective Action as an LEA, to be resolved within 30 days of the Corrective Action being issued. Read more about Corrective Action here.
How to Complete the Sending LEA Survey
When an AEDY program is scheduled to be monitored, all sending LEAs that have the program listed as a site will receive a sending LEA survey. If your LEA sends to multiple sites which are scheduled to be monitored, you will receive a survey for each one.
It is important to complete the Survey as soon as possible after it is received so all of the data can be processed in a timely manner.
Q: If we are an in-house program for a school district, do we still need to complete the survey?
A: Yes - the Sending LEA survey should be completed by whoever is responsible for creating student referrals, often a principal or assistant principal.
Follow the steps below to complete the sending LEA survey:
(Step 1) Login to the Leader Services system using the PDE IMS (instructions on how to login using IMS for the first time can be found here). From the home page, click the blue number in the box at the top of the screen labeled "LEA Survey(s)/FSA Access." This number indicates how many surveys are available (one per monitored AEDY site).
(Step 2) Click on the blue text "Please Complete Survey" in the Action column of the table to access each site survey. There may be several surveys available, including surveys from past monitorings. Check the survey date to be sure you are completing the survey(s) for the current cycle.
(Step 3) Complete the sending LEA survey, beginning with your own name, title, and email address. As you work on the survey, it is a good idea to frequently save your work by clicking on the save button at the bottom of the screen. There are ten (10) questions total and one (1) additional text box for comments about the AEDY program.
(Step 4) When you have completed the survey and are ready to submit, click the "Submit Survey" button at the bottom of the page.
(Step 5) If your LEA sends to multiple AEDY programs which are scheduled to be monitored, repeat steps 2 - 4 to complete the Sending LEA Survey for each program site.
Q: I am not sure if we already completed the sending LEA survey, how do I check?
A: Follow Step 1 above to access the Sending LEA Survey page. Once completed, the sending LEA Survey will have a green "Survey Completed" in the actions column where it used to say "Please Complete Survey." Remember that the survey must be completed for every program site listed in your sending LEA Application.
